Actorfest was almost a week ago but it seems like longer since we rushed right into handling another big event 5 days later. But we’d like to give Actorfest it’s due! A post devoted to an interesting and exhilating day. It all started at 3 a.m. (see previous blog on sleep preparations). At 3:45 a.m. we arrived at the Hammerstein Ballroom to find everything as it should be, cleaning and production underway and 80+ boxes to be unpacked.
As a third-party event planning company, we’re often helping non-profits and other “stream-lined” organizations that can’t afford a full team of people to help at an event. This event was better than most in that we did have about 30 staff. An additional 20 volunteers came to help at 6 a.m., tough for a Saturday morning, but a mere two hours before doors opened at 8 a.m.
So we moved. We moved boxes, we moved signs, we moved stantions. We moved computers, printers and books. Our shoulders ache just thinking about it. But these people did not stop. Every time we turned around, there was someone asking for the next task.
Once we moved supplies, it was time to move the people. They were lined up down the block and needed to get through the exhibitors, casting calls and to the workshops. Hammerstein is an incredible venue but not intuitive. We labeled every wall we could with directions but nothing moves people like other people.
There were questions, there were requests, there were people on all sides. And these staff and volunteers handled all of it with patience, brevity and humor.
So after all the ups and downs that come with every event, we walked away from this one with just a single overpowering thought…that there is just nothing like a good team when it comes to a creating a successful event.