• Accommodations – We coordinate hotel arrangements, including rooming lists and guest confirmations.

• Activities – We make arrangements for outings and activities that are on the peripheral of a large-scale event, including spouse programs, group tours and dine-arounds.

• Auctions – We solicit, organize and track items for silent and live auction.

• Budgets – From the initial draft, through countless revisions, to reconciliation, we track every dollar so you always know where you stand.

• Communications – We correspond with attendees to confirm registrations and maintain consistent communication with you through bi-weekly progress reports.

• Contracts – We make sure arrangements are correctly outlined in contracts and negotiate the best rates and concessions on your behalf.

• Décor – We work with your budget to create an environment that will impress your guests.

• Entertainment – We recommend performers and coordinate their requirements.

• Food and Beverage – We make recommendations that will delight your guests but stay in line with your budget.

• Gifts – We make recommendations and coordinate the logistics of designing and ordering gifts.

• Invitations – We draft copy and work with designers to create impactful invitations.

• Layouts – We draft event site diagrams and revise as necessary.

• List Management – We clean and maintain your mailing list and track responses.

• Master Event Plan – This document of all services and event details is updated throughout the event planning process and provided on a regular basis as a reference for you.

• Material Writing and Production – From solicitation letters to programs, we write compelling copy specific to your audience, your event.

• On-site Management – We arrive early and stay late so you can focus on developing relationships with your attendees, rather than managing logistics.

• Post-Event Evaluation – We lead and/or participate in closing discussions to make sure learning opportunities are captured.

• Production – We identify production needs, solicit proposals from vendors and manage their tasks through the event, including lighting, audio-visual, photography and videography.

• Site Selection – We create thorough comparisons about venues that meet the specific needs of your event.

• Sponsorship – We review your strategy, advise on best practices, identify prospects and facilitate outreach to maximize your fundraising efforts.

• Staffing – We recruit volunteers and/or provide experienced staff when additional hands are needed, on-site or leading up to the event. We also create the staffing plan for internal roles and responsibilities.

• Timeline – We lay out the list of tasks from the start of our involvement to post-event evaluation with a detailed timeline and report back as each item has been accomplished.

• Transportation – We work with transportation and destination management companies to ensure your guests are picked up and dropped off on time.

• Vendor Selection – We work with your preferred vendors or can recommend trusted sources.