• Accommodations – We coordinate hotel arrangements, including rooming lists and guest confirmations.

• Activities – We make arrangements for outings and activities that are on the peripheral of a large-scale event, including spouse programs, group tours and dine-arounds.

• Auctions – We organize and track items for silent and live auction.

• Budgets – From the initial draft, through countless revisions, to reconciliation, we track every dollar so you always know where you stand.

• Communications – We correspond with attendees to confirm registrations and maintain consistent communication with you through bi-weekly progress reports.

• Contracts – We make sure arrangements are correctly outlined in contracts and negotiate the best rates and concessions on your behalf.

• Décor – We work with your budget to create an environment that will impress your guests.

• Entertainment – We recommend performers and coordinate their requirements.

• Food and Beverage – We make recommendations that will delight your guests but stay in line with your budget.

• Gifts – We make recommendations and coordinate the logistics of designing and ordering gifts.

• Invitations – We draft copy and work with designers to create impactful invitations.

• List Management – We clean and maintain your mailing list and track responses.

• Marketing – We post your event’s details to online event calendars.

• Master Event Plan – This document of all services and event details is updated throughout the event planning process and provided on a regular basis as a reference for you

• Material Writing and Production – We draft, revise and finalize compelling copy specific to your audience, your event.

• On-site Management – We help recruit volunteers for non-profit organizations and/or provide experienced staff when additional hands are needed, on-site or leading up to the event. We arrive early and stay late so you can focus on developing relationships with your attendees, rather than managing logistics.

• Post-Event Evaluation – We lead or participate in closing discussions to make sure learning opportunities are captured.

• Registration – We build and maintain registration websites that suit your audience’s needs (up to a $3.95 per registrant fee will apply).

• Site Selection – We create thorough comparisons about venues that meet the specific needs of your event.

• Timeline – We lay out the list of tasks from the start of our involvement to post-event evaluation with a detailed timeline and report back as each item has been accomplished, including your internal roles and responsibilities.

•Travel Booking – We coordinate and book train and air travel in coordination with Montrose Travel Agency.

• Vendor Selection and Coordination – We work with your preferred vendors or can recommend trusted sources for catering, consulting, destination management, entertainment, event design, graphic design, photography, printing, promotions, production (audio-visual, lighting, staging, videography), and transportation, among others.

• Venue Relations Following site selection and contract signing, we facilitate venue arrangements through clear and consistent communication.