Posts Tagged ‘Transportation’

Flying Higher

Monday, October 26th, 2009

In the past two weeks, we’ve flown to Los Angeles, California and Charlotte, North Carolina for our events and can honestly say, flying is not for the faint of heart.

A few things to remember to ensure an elevated flying experience:

the boarding pass printing center at your hotel. People are still catching on that it doesn’t cost anything to print your boarding pass from the computer in the lobby or in the business center.

one small roller bag. Waiting five minutes in the boarding bridge versus 30 minutes at baggage claim? Always worth the time spent on fold and roll at home. And for trips three days or less, baggage fees may not even be covered by your company’s travel policy.

a pair of socks. For heel-loving women like us, a spare pair in the duffel bag does wonders for avoiding an uncomfortable situation at security.

food. We know food isn’t being served on board but why are we still surprised when the hunger pangs hit after we’re on board for an hour?

layers. The vent is closed, the suit jacket and trench coat buttoned, and we still think about cuddling our neighbor for warmth.  Then as soon as the plane lands, we’re begging for air conditioning. Blankets are long gone so be sure to dress in layers to prepare for the ups and downs of airplane air flow.

crook of the elbow. It’s been a while since we were young and taught to “cover your mouth” when we sneezed. In the days of H1N1, the body part getting play is the crook of the elbow, so keep it close and you’ll avoid the beverage cart too. 

manners. We’re all in the same boat, so to speak, and a little patience and good, old-fashioned manners will go a long way to make the unpleasantries go away. For more, see CNN’s “6 Tips for Getting Your Way When You Travel.” 

Happy Flying!

ChArLOTte’s “got A LOT”

Thursday, April 2nd, 2009

A few weeks ago we paid a visit to Charlotte, North Carolina to research venues for a non-profit client’s annual meeting, which is held in a different city each year. To keep costs down, we go for one overnight and meet with as many venues and vendors as possible. This trip included seven hotels, three restaurants and a transportation company.

It’s always important to us to schedule site visit time wisely, particularly when travel funds are limited. We like to organize meetings 1½ hours apart leaving just enough time to get from site to site and walk around each property to see what amenities and/or reception venues exist nearby. Typically, this client likes at least one evening to include an off-site activity so we research venues in advance and then speak with as many people locally as possible to find the best options that are close enough to forego the added cost of transportation.

Of course, having a clear picture of the event details, including potential dates, timing, activities, and space requirements is most important. The client really prefers natural sunlight in the meeting rooms and that takes precedence over the splashiest of surroundings. In Charlotte, we found it somewhat difficult to find space that met this requirement but one hotel was able to offer a room next to a private hallway that has an entire wall of windows. Open the meeting doors, and voila – natural sunlight in the room.

Speaking of (in?) French…we finally have some photos from the meeting in New Orleans! Stay tuned next week for those.