In preparation for “Tip-Off for a Cure,” an evening to benefit Autism Speaks and The Gillen Brewer School on Wednesday, April 14, we recruited volunteers to work the event. We provide this service to many of our non-profit clients, but if you’re going at it alone, here’s what we suggest:
If you’re just starting your list, try these sources for willing volunteers:
- employees’ friends and family
- associated/similar non-profit organizations
- local colleges
- idealist.org
Begin your volunteer outreach by an initial email stating the who, what, when and where and requesting a response. If it is the first time you’re reaching out to this particular group or certain individuals, be sure to include information about your organization and why it’s such a great cause to support with their time.
Take copious notes from the responses as some volunteers will only be available for certain times and tasks. It also helps to know who they are connected to so they can partner up, if applicable. Friends like to stick together and if you consider that in their roles, volunteers will be more apt to return to help at future events.
Three to five business days before the event, confirm the who, what, when and where along with the how. Clearly outline each volunteer’s responsibilities and let them know your expectations.
Unpaid volunteers are like attendees of a free event – not all show up. So be prepared by requesting a few “alternates.” Ad hoc tasks will always come up to fill their time.
When working with a new group of volunteers, try and balance them with staff or experienced volunteers and take notes after the event about their particular skills, so that you know the best times to ask for their help in the future.
Tags: Event planning, Events, Fundraiser, Non-profit, Volunteers
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